Office of Budget and Management

About Us

The Office of Budget and Management (OBM) is integral to ensuring the fiscal responsibility and operational efficiency of Springfield's municipal government. It oversees several key divisions, each with distinct responsibilities:

Accounting & Administration: Manages financial records, audits, accounts payable and receivable, tax administration, and OpenGov acces, while also preparing the annual property tax levy.

Budget: Develops and evaluates city expenditures, performing ongoing trend analysis on key performance indicators, and assessing the fiscal impact of ordinances, purchase documents, and personnel transactions prior to management approval.

Purchasing: Administers the city's purchasing code, manages the bidding process to ensure fair opportunities for vendors, assists agencies inacquiring small-dollar purchases to secure favorable pricing, and oversees the annual city auction and inventory of surplus property.

Ramona Metzger, Director
Office of Budget and Management
Municipal Center West
300 South 7th Street
Springfield, IL
217.789.2191

Mike Lesko, Purchasing Agent
Municipal Center West
300 South 7th Street, Room 210
Springfield,IL 62701
217.789.2191

Ramona Metzger
Director of the Office of Budget and Management

Annual Reports and Budgets

City of Springfield 2026 Proposed Budget

The City of Springfield’s fiscal year runs March 1 through February 28. The current fiscal year is considered FY 2025. The City of Springfield’s new budget was passed on Tuesday, March 06, 2024.

FY25 Budget - Final Amended Budget
FY25 Budget
To receive an electronic copy of the City of Springfield's FY 24 budget, please email obm@springfield.il.us

Fiscal Year 2025 Revenue/Expense Reports

Budgets

FY2017 Annual Appropriation Ordinance

Annual Comprehensive Financial Reports

Single Audit Reports

Contract Reports

These reports reflect the contracts that the City of Springfield enters into that fall beneath the current threshold for City Council approval, and approved by the Director of the Office of Budget and Management. These reports are submitted monthly to the City Council.

Report For 2/1/2025 To 2/28/2025

Report For 1/1/2025 To 1/31/2025

Report For 12/1/2024 To 12/31/2024

Report For 11/1/2024 To 11/30/2024

Report For 10/1/2024 To 10/31/2024

Report For 9/1/2024 To 9/30/2024

Report For 8/1/2024 To 8/31/2024

Report For 7/1/2024 To 7/31/2024

Council Reports

The Office of Budget and Management provides ongoing financial status reports to the City Council. Copies of the presentations may be found here.

Management Studies

Here you can find the different studies that the Office of budget and Management have conducted.

Pensions

Pension Fund - Financial Statement

Pension Fund - Actuary Reports

Purchasing

The City of Springfield is accepting electronic bids. Click Here for more information.

** Please note, there is a $25.00 processing fee for all bids / proposals submitted in a hard copy format. **

The City of Springfield works to acquire services and commodities in the most cost effective, efficient and impartial manner. Our process is outlined within our Purchasing guidelines. Goods, services, and construction are generally obtained through a bid or proposal solicitation process to offer the opportunity for equitable participation by businesses.

The Municipal Center is open from 8:00 am - 4:30 pm. Bids may be hand delivered or mailed by USPS, Fed Ex or Courier to:

City of Springfield Office of Budget & Management
Municipal Center West
300 South 7th Street, Room 210
Springfield, IL, 62701-1681

In accordance with the instructions on page 4 of the bid/proposal booklet(s).

In addition, bid openings take place every Thursday at 2:00 pm in the City Council Chambers in Municipal Center West on the 3rd Floor and are open to the public. RFP openings take place in Room 200 every Thursday at 3:00 pm and are also open to the public.

Please send any questions with regard to these changes to Purchasing@springfield.il.us or call the Purchasing office at 217.789.2191.

To view the City of Springfield's Bid Protest Policy, Click here

The City of Springfield Electronic Vendor Bids Portal now allows questions on Bid and Proposal opportunities to be submitted online.

Please see the Bid/RFP opportunities below. To submit a question realated to a Bid or RFP, scroll down and select the opportunity, then from the details page click the Submit Question button.
You may also submit questions through your Electronic Vendor Bids account using the Vendor Login below. Once logged in, select the Ask a Question link posted next to the opportunity.

Vendor Notifications

You can create an online Vendor account with the City of Springfield and can be notified of new bidding opportunities relevant to your expertise. To create an online Vendor account, click the link below to complete our online form.

Create Account Here >>

Bid Opportunity

Click the link below to see our current opportunities. A vendor log-in is not required.

For questions about our bid process, please contact the City’s Purchasing Department at 217.789.2191.

Opportunities >>

Vendor Login

Forgot Password

Sale of Surplus City Equipment

The City of Springfield uses publicsurplus.com as its dedicated site for listing surplus items for sale. Access to all current surplus auctions can be accessed through the link here:

Surplus Actions

City of Springfield Vacant Lot Program

The City of Springfield owns various vacant lots throughout the community that were once the location of blighted and abandoned properties.

Illinois Prevailing Wage

To view the most current Illinois Department of Labor prevailing wage rates, click the link below.

Prevailing Wages

Invitation for Bids (IFB)

	Contract Number	Contract Name	Posted Date	Opening Date

Select

PW26-03-05

Fifth Street and Capitol Avenue Intersection Improvements

5/13/2025

6/5/2025 @ 2:00 PM

Select

PW26-05-21

Thermoplastic for Pavement Markings

5/13/2025

5/29/2025 @ 2:00 PM

Select

PW26-05-22

FY2026 Maintenance Materials – Sign Blanks

5/13/2025

5/29/2025 @ 2:00 PM

Select

UW26-05-19

Crushed Stone For Shoreline Stabilization (Riprap Materials)

5/6/2025

5/22/2025 @ 2:00 PM

Search Bid Booklets

Requests for Proposals / Qualifications (RFP / RFQ)

	RFP Number	RFP Name	Posted Date	Opening Date

Select

RFP CS25-41

2024 Sale of Real Property

10/28/2024

6/30/2025 @ 3:00 PM

Select

RFP HR26-10

City of Springfield Dental and Ancillary

5/9/2025

6/26/2025 @ 3:00 PM

Select

RFP HR26-12

TPA Medical Network and Stop Loss Provider

5/13/2025

6/26/2025 @ 3:00 PM

Select

RFQ PW26-11

Engineering Services 11th St at Hazel Dell and Lincolnshire

5/12/2025

6/12/2025 @ 3:00 PM

Select

RFP UE26-08

Removal & Beneficial Use of Synthetic Gypsum

5/7/2025

5/29/2025 @ 3:00 PM

Select

RFP FD26-09

Fire Station #9 Design and Build Remodel

4/25/2025

5/29/2025 @ 2:00 PM

Search Requests for Proposals

Project Labor Agreements

For all public works projects estimated in excess of $50,000 where public funds will be expended, the City of Springfield shall require a project labor agreement unless it has been determined that a project labor agreement would not advance the City's interests of cost, efficiency, quality, safety, timeliness, business, or businesses utilizing minority and female workers. The terms of any project labor agreement shall not exceed the economic standards established by the Illinois Prevailing Wage Act, as from time to time amended, nor contain any requirement of union membership of any contractor's employees or fair share payments by contractor's employees.

City of Springfield Sample PLA

City Code: § 38.15. Public works contracts and project labor agreements.

U.S Department of Labor - PLA Resource Guide

City of Springfield's 2024 Minority and Female Business Enterprise Goal

The City of Springfield is committed to ensuring our fixed works projects offer subcontracting opportunities to Minority and Female Business Enterprises as well as employment opportunity to all the citizens we serve.

Minority and Female Business Enterprise Goal

Specification Committee Approved Minutes

	Meeting Date	Meeting Time

Select

1/21/2025