Purchasing Department

The City of Springfield is accepting electronic bids. Click Here for more information.

** Please note, there is a $25.00 processing fee for all bids/proposals submitted in a hard copy format. **

The City of Springfield works to acquire services and commodities in the most cost effective, efficient and impartial manner. Our process is outlined within our Purchasing guidelines. Goods, services, and construction are generally obtained through a bid or proposal solicitation process to offer the opportunity for equitable participation by businesses.

The Municipal Center is open from 8:00 am - 4:30 pm. Bids may be hand delivered or mailed by USPS, Fed Ex or Courier to:

City of Springfield Office of Budget & Management
Room 210 Municipal Center West
300 South Seventh Street
Springfield, IL 62701-1681

In accordance with the instructions on page 4 of the bid/proposal booklet(s).

In addition, bid openings take place every Thursday at 2:00 pm in the City Council Chambers in Municipal Center West on the 3rd Floor and are open to the public. RFP openings take place in Room 200 every Thursday at 3:00 p.m. and are also open to the public.

Please send any questions with regard to these changes to Purchasing@springfield.il.us or call the Purchasing office at (217) 789-2191.

To view the City of Springfield’s Bid Protest Policy, click here.

The City of Springfield Electronic Vendor Bids Portal now allows questions on Bid and Proposal opportunities to be submitted online.

Please see the Bid/RFP opportunities below. To submit a question realated to a Bid or RFP, scroll down and select the opportunity, then from the details page click the Submit Question button.
You may also submit questions through your Electronic Vendor Bids account using the Vendor Login below. Once logged in, select the Ask a Question link posted next to the opportunity.

Vendor Notification

You can create an online Vendor account with the City of Springfield and can be notified of new bidding opportunities relevant to your expertise. To create an online Vendor account, click the link below to complete our online form.

Create Account Here >>

Bid Opportunity

Click the link below to see our current opportunities. A vendor log-in is not required.

For questions about our bid process, please contact the City’s Purchasing Department at 217.789.2191.

Opportunities >>

Vendor Login

Forgot Password

Sale of Surplus City Equipment

The City of Springfield uses publicsurplus.com as its dedicated site for listing surplus items for sale. Access to all current surplus auctions can be accessed through the link here:

Surplus Auctions

City of Springfield Vacant Lot Program

The City of Springfield owns various vacant lots throughout the community that were once the location of blighted and abandoned properties.

Vacant Lot Program

Illinois Prevailing Wage

To view the most current Illinois Department of Labor prevailing wage rates, click the link below.

Prevailing Wages

Invitation for Bids (IFB)

	Contract Number	Contract Name	Posted Date	Opening Date

Select

UE24-12-75

Mail Handling Services

12/5/2023

1/4/2024 @ 2:00 PM

Select

UE24-10-66

General Maintenance & Repair at Generating Facility (3 Years)

11/14/2023

1/4/2024 @ 2:00 PM

Select

UE24-10-65

Generating Facility Scaffold Time & Material - 3 Years

11/7/2023

12/21/2023 @ 2:00 PM

Select

UE24-10-67

Insulation, Lagging & Abatement Time & Material - 3 Years

11/7/2023

12/21/2023 @ 2:00 PM

Select

PW24-11-74

Grapple Truck for Public Works

11/28/2023

12/14/2023 @ 2:00 PM

Select

PW24-08-49

Poplar Place Street Improvements

11/14/2023

12/14/2023 @ 2:00 PM

Search For Past Bid Booklet Information In the Bid Archives

Requests for Proposals/Qualifications (RFP/RFQ)

	RFP Number	RFP Name	Posted Date	Opening Date

Select

RFP CS24-25

Web-based Labor Compliance &Workforce Tracking System

12/5/2023

1/18/2024 @ 3:00 PM

Search For Past Request For Proposal (RFP) Information In the RFP Archives

Project Labor Agreements

For all public works projects estimated in excess of $50,000 where public funds will be expended, the City of Springfield shall require a project labor agreement unless it has been determined that a project labor agreement would not advance the City's interests of cost, efficiency, quality, safety, timeliness, business, or businesses utilizing minority and female workers. The terms of any project labor agreement shall not exceed the economic standards established by the Illinois Prevailing Wage Act, as from time to time amended, nor contain any requirement of union membership of any contractor's employees or fair share payments by contractor's employees.

City Code: § 38.15. Public works contracts and project labor agreements.

U.S Department of Labor- PLA Resource Guide

City of Springfield's 2023 Minority and Female Business Enterprise Goal

The City of Springfield is committed to ensuring our fixed works projects offer subcontracting opportunities to Minority and Female Business Enterprises as well as employment opportunity to all the citizens we serve.

Minority and Female Business Enterprise Goal

Specification Committee Approved Minutes

	Meeting Date	Meeting Time

Select

11/28/2023