Office of Budget and Management City of Springfield

Office of Budget and Management

Divisions

Accounting

The Accounting Division is responsible for the management and maintenance of all financial records, coordination and preparation of the annual City-wide audit, required financial reporting, accounts payable, accounts receivable, and fixed asset management. The division provides on-going assistance to field agencies.

Administrative

The Administrative Division houses the administrative staff. The division manages the Tax and Revenue Administration functions and is charged with the preparation and execution of the annual property tax levy. Oversight of the OvenGov open access database is also housed in this division.

Budget

The Budget Division is responsible for the planning and evaluation of City expenditures. The budget staff works closely with City agencies to formulate the annual budget. The staff reviews pending legislation for cost impact and performs on-going trend analysis on a variety of key performance indicators. All ordinances, purchase documents, and personnel transactions are reviewed by the staff to determine short and long-term fiscal impact prior to management approval.

Facility Maintenance

The Facility Maintenance Division maintains the City’s main campus downtown of the Municipal Centers East and West and the Lincoln Library. The staff provides daily janitorial services, minor repair services, grounds keeping, and oversight of major repair projects.

Fleet Maintenance

The Fleet Maintenance Division, approved by the City Council July 6, 2012, is the newest work center within the Office of Budget and Management. The division provides for the consolidation of all aspects of vehicle and equipment care under the management of OBM including preventative maintenance, body work, planned acquisition and replacement, and the City’s expanding green vehicle initiative.

Payroll

The Payroll Division performs all the duties associated with payroll production for 1,500 plus employees including: database updates, payroll tax reporting, benefit time accrual maintenance, training and assistance to all field timekeepers, and annual W-2 reporting.

Purchasing

The Purchasing Division administers the City’s Purchasing Code. The division manages the preparation and execution of the bidding process to ensure fair and equitable opportunities for vendors. The department provides assistance to agencies in the acquisition of small dollar purchases to ensure favorable pricing. The division also manages the annual City auction and the City’s inventory of surplus property.

City of Springfield, Illinois

James O. Langfelder - Mayor